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Abstract guidelines

We have put together an ambitious, timely and high-quality scientific programme to attract participants from multiple disciplines. An exceptional set of leading biophysicists will present on a wide range of topics in the plenary and invited lectures.

Contributions for oral and poster presentations are welcome.

Abstracts of max. 1300 characters excluding spaces (230 words approx.) should be submitted online by 30 April 2021.

Important dates

31 May 2021Abstract author notification for poster or oral presentation
01 Jun 2021Start of late abstract submission
30 Jun 2021End of late abstract submission


Abstract submission

A submission fee of EUR 55.- is mandatory for all abstract submissions. This fee is non-refundable and needs to be paid via the conference registration form. Abstracts must be submitted online via the abstract submission website. Hard copy paper submissions will not be accepted. All abstract related information (authors, presenters, title, etc.) is to be entered on the abstract submission website.

Abstract submissions and abstract submission fee payments will be verified by the organizing committee. The abstract will not be considered and automatically rejected if the abstract submission fee has not been paid.

All abstracts must only be submitted in English.

Each person registering can submit one abstract, for either oral or poster presentation.

The organizers are under no obligation to accept abstracts that are submitted after the deadline date (30 April 2021).

Late abstracts may be considered for poster sessions only (not for oral presentations), are subject to availability, and at the discretion of the scientific committee.

The scientific committee reserves the right to reject abstracts that do not fit with the goals of the conference or according to their scientific quality.

Topics for oral and poster presentations

More information on the possible presentation topics can be found here.

Types of presentations

All abstracts will be considered for Poster Presentation.

Notable abstracts will be selected to be presented as an Oral Presentation (15 min) in one of the Symposia Sessions.

Presentation details (session, date, time, and format) will be sent with the notification of acceptance of the communication to the authors (31 May 2021).


Abstract format

Abstract title:  The maximum length will be 150 characters including spaces.

Abstract body:  Abstracts must be submitted in RTF file format and have a maximum of 1300 characters excluding spaces. NO figures, referencing nor funding acknowledgement are permitted.

Please make sure you check your abstract carefully before finalising your submission.
IMPORTANT: No modifications will be allowed after the submission deadline.


Authors’ details

A maximum of 14 authors per poster is allowed, with a maximum of 6 affiliations. The author has to check that the abstract matches the printing frame (see below).

Author names and affiliations: Where the family name may be ambiguous (e.g., a double name), please indicate this clearly. Institution, department, and location are requested from all authors.

Presenting author: Indicate the presenting author. This will be used for contact purposes including oral presentations.


Accepted abstracts

An author whose abstract has been accepted is required to register online and pay the registration fee to confirm inclusion of the presentation in the programme.

Presenting authors of accepted abstracts must register by 30 April 2021 to confirm inclusion in the Book of Abstracts. If the presenting author does not register by this date the organizers reserve the right to remove the presentation/s from the Book of Abstracts.

If the presenting author cannot attend or present, they must withdraw their abstract online using their profile on the abstract submission website (before 30 April 2021).

Alternatively, requests for substitute co-author presenters after the abstract submission deadline must be submitted / changed on the abstract submission website.

When submitting authors are notified about acceptance and inclusion of their presentation in the meeting program, they must check their presentation listing and notify via e-mail if any amendments are required.

Programme listings and abstracts may be published in digital formats via the conference website and mobile app.

Poster guidelines

Posters will be on display at the Conference Venue, with dedicated poster sessions as scheduled in the programme. 

Please note that during poster sessions, authors should stand close to their boards to answer questions and facilitate discussions on their work. If you are presenting a poster, please ensure that you display your poster on the board number that matches your poster number in the programme.

Posters must be no larger than A0 in size (1189 x 841 mm / 46.8 x 33.1 inches), in a portrait format. If your poster does not fit within these dimensions, we cannot guarantee it will be displayed. Fixing material will be supplied. Information on your individual poster session will be made available soon.

The dimensions of the poster board are 97 cm wide and 150 cm high (see sample image on the left).