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Registration guidelines

Registration fees on-site

(incl. VAT)


Member of an EBSA society



Early bird fee

(until 30 April, 2021)

Regular fee

(starting 01 May, 2021)

Early bird fee

(until 30 April, 2021)

Regular fee

(starting 01 May, 2021)


€ 620.-€ 690.-€ 780.-€ 890.-

Regular special combo fee

(abstract & attendance)

€ 620.-N/A€ 780.-N/A


€ 310.-€ 370.-€ 410.-€ 450.-

Student** special combo fee

(abstract & attendance)

€ 310.-N/A€ 410.-N/A


Virtual & abstract submission fees

(incl. VAT)


Virtual participation

Abstract submission only

€ 330.-

€ 55.-


€ 275.-

€ 55.-

** Students (undergraduate and postgraduate) need to upload a full proof of their status during the registration process. Accepted documents: i.e. a scanned copy of their current student card and/or a letter from a Professor or Head of Department (including contact details) to confirm the student status at the time of the conference. Postdoctoral research fellows are NOT entitled to receive the reduced student fee.

Registration fees include:

  • Access to all scientific sessions and industrial exhibition
  • Conference App
  • Coffee breaks and lunch breaks during the conference days
  • Welcome cocktail on July 24th, 2021, 7 pm – 8 pm
  • Austrian VAT

Conference dinner on July 28th, 2021 can be booked separately at a service charge of € 45.- per person.

Virtual fees include:

  • Access to all scientific sessions and industiral content offered online
  • Conference App
  • Austrian VAT

How to Register

To register for EBSA 2021, please fill in the on-line registration form.

Upon submitting the registration form, the participant will receive a confirmation & invoice of the registration.

The online registration will be closed July 22nd 2021 at midnight (CEST). You will have the possibility to register on-site at the conference venue.

For group registration (above 10 participants from one unit/laboratory = one invoice) please contact the conference registration team for a discount.

Abstract submission fee

A submission fee of € 55.- is mandatory for all abstract submissions. This fee is non-refundable and needs to be paid via the conference registration form. Abstracts must be submitted online via the abstract submission website. Hard copy paper submissions will not be accepted. All abstract related information (authors, presenters, title, etc.) is to be entered on the abstract submission website.

Abstract submissions and abstract submission fee payments will be verified by the organizing committee. The abstract will not be considered and automatically rejected if the abstract submission fee has not been paid.

More information on the abstract submission guidelines can be found here.

General Terms & Conditions


Online payment of the conference fees and the costs of other booked items must be made in advance to the conference. An invoice will be E-mailed automatically.
Payment for the special combo fee or the early registration fee must be made before midnight (CEST) of May 1st 2021.

All payments must be made in Euro.

Methods of payment: credit card (Master Card, Visa) or direct wire transfer

Cancellation & Refunds

The conference organizer must be notified in writing by e-mail about the cancellation of the registration. Cancellation by a phone call will not be accepted. The appropriate refunds will be made after the conference at the latest.

The following cancellation conditions apply:



Before April 30th, 2021full refund of registration fee (minus € 55.- administration fee)
May 1st, 2021 till June 15th, 2021no refund
Abstract submission feeno refund

Changes to your registration

For any changes after the finished registration process an administration fee of € 55.- will be charged.

Name change:
If you are prevented from attending, you will be given the opportunity to send a colleague in your place. Name changes should be notified in writing to the conference organizer until July 22nd, 2021. An administration fee of € 55.- will be charged per name change.

Registration type change:
If you want to change your type of registration from (e.g.: "virtual student" to "student non-member" or "regular members EBSA societies" to "virtual participant") an administration fee of € 55.- will be charged per change. Please note that changes after June 30th, 2021 will not be refunded. 
Exeption: if the entire conference will be held virtually, see "Virtual conference" below.

Virtual conference

In spring of 2021 the conference organizers will decide whether EBSA 2021 will take place as a virtual or hybrid (=virtual and on-site) conference. If it is decided to hold a 100% virtual conference, all registration types/fees will be converted to the corresponding virtual fee (virtual participant or virtual student). The difference will be credited to your account, without the administration fee.

In the event that the conference will take place virtually, the conference organizer reserves the right to adapt the general terms & conditions. All registered participants will be informed accordingly.


The registration fee does not include insurance of any kind. The organizers cannot accept any responsibility or liability for injuries or losses sustained because of any cancellations, accidents, illness, or other occurrences that may arise in connection with the conference or its evening events. Participants are advised to organize appropriate travel and health insurance themselves.


The conference organizers shall be held liable in the framework of a duty of care as a respectable business partner according to statutory provisions. The liability of the conference organizer – for whatever legal reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The attendee shall take part in the conference at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by the conference organizers.

Place of Fulfilment 

The court of jurisdiction is Vienna. The law of the Republic of Austria applies.
If not specified otherwise, CET applies for all dates and times mentioned in regard with the EBSA conference 2021.

User Agreement

The delegate agrees with the data privacy statement.