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Preliminary GTCs


Registration fees (incl. 10% VAT)
Until April 30th, 2021
From May 1st, 2021
Abstract handling fee€  60N/A
Regular Members EBSA Societies€ 620€ 690
Regular Members EBSA Societies
Special combo fee (abstract & attendance)
€ 620N/A
Student**Members EBSA Societies€ 310€ 370
Student**Members EBSA Societies
Special combo fee (abstract and attendance) 
€ 310N/A
Regular non-member€ 780€ 890
Regular non-member
Special combo fee (abstract and attendance) 
€ 780N/A
Student** non-member€ 410€ 450
Student** non-member
Special combo fee (abstract and attendance) 
€ 410N/A
Invited speaker€ 320N/A 
Bursary StudentsN/AN/A
The registration fee includes:
  • Access to all scientific sessions and industrial exhibition
  • Conference App
  • Coffee breaks and lunch breaks during the conference days
  • Welcome cocktail on July 24th, 2021, 7 pm – 8 pm
  • 10% Austrian VAT

Conference dinner on July 28th, 2021 can be booked separately at a service charge of € 45. —per person.

How to Register

To register for EBSA 2021, please fill in the on-line registration form.

Upon submitting the registration form, the participant will receive a confirmation & invoice of the registration.

The online registration will be closed July 22nd 2021 at midnight (CEST). You will have the possibility to register on-site at the conference venue.

For group registration (above 10 participants from one unit/laboratory = one invoice) please contact the conference organization for a discount.

Abstract handling fee

A handling fee of EUR 60 is mandatory for all abstract submissions. This fee is non-refundable and needs to be paid via the registration form on the website. Abstracts must be submitted online via the abstract submission website. Hard copy paper submissions will not be accepted. Abstract submissions and abstract handling fee payments will be verified by the organizing committee. If the abstract handling fee has not been paid, the abstract will not be considered and automatically be rejected.

More information on the abstract submission guidelines can be found here.

General Terms & Conditions


Online payment of the conference fees and the costs of other booked items must be made in advance to the conference. An invoice will be E-mailed automatically.
Payment for the special combo fee or the early registration fee, must be made before midnight (CEST) of May 1st 2021.

All payments must be made in Euro.

Methods of payment: credit card (Master Card, Visa), Paypal

Cancellation & Refunds

The conference organizer must be notified in writing by e-mail ( about the cancellation of the registration. Telephone cancellation will not be accepted. The appropriate refunds will be made after the conference at latest.

The following cancellation conditions apply:

Before April 30th, 2021full refund of registration fee (minus 60 EUR handling fee)
May 1st, 2021 till June 15th, 2021no refund
Abstract handling feeno refund
Name change

If you are prevented from attending, you will be given the opportunity to send a colleague in your place. Name changes should be notified in writing to the conference organizer until July 22nd, 2021. A handling fee of 60 EUR will be charged per name change.


The registration fee does not include insurance of any kind. The organizers cannot accept any responsibility or liability for injuries or losses sustained because of any cancellations, accidents, illness, or other occurrences that may arise in connection with the conference or its evening events. Participants are advised to organize appropriate travel and health insurance themselves.


The conference organizers shall be held liable in the framework of a duty of care as a respectable business partner according to statutory provisions. The liability of the conference organizer – for whatever legal reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The attendee shall take part in the conference at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by the conference organizers.

Place of Fulfilment 

The court of jurisdiction is Vienna. The law of the Republic of Austria applies.
If not specified otherwise, CET applies for all dates and times mentioned in regard with the EBSA conference 2021.

User Agreement

The delegate agrees with the data privacy statement (link!)

Covid-19 pandemic regulations

If the local governmental regulations concerning the Covid-19 Pandemic are prohibiting the on-site gathering in Vienna, the conference will be held as a virtual meeting. In this case, all fees (except the abstract handling and administrational fee) will be halved. Payments that have been made in excess of the online fees will be refunded.

If travel regulations will be issued that prevent travel from a small number of EBSA member states, the meeting will be held as a hybrid (i.e. onsite + virtual) meeting. The virtual attendees are entitled to a 50 % fee reduction (except for the abstract handling and administrational fee).